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1. 2011 Arc MN SW Meeting Agenda

 

The Arc of MN SW's Annual Meeting

The Guardian Inn, Windom

12:30 pm ~ September 17, 2011

 

Agenda

Introductions – Kim

Approve agenda – Kim

Reports – Kim

            Secretary’s Report – Colleen

                        Minutes of 20010 Annual Meeting

            Treasurer Report – Linda & LeeAnn

            President’s Report – Kim

                        2010-2011 Executive Committee Highlights

            Program Director's/Executive Director’s Reports – LeeAnn

            Regional Coordinator’s Reports – Wilbur, Claudia, Julie, Pat

            Other – Kim

                        Thrift Store – Kim

Search Committee – Kim

                        Nominating Committee – Carol

Old Business – Kim

            Fundraising

                        Bowl-a-thons

            Membership Drive

Annual Donor Appeal

New Business – Kim

            LeeAnn Erickson Recognition Dinner – Carol

            Elections of Officer’s & Board Members – Kim        

            Next Arc SW Board Meeting Date – Kim

Next Annual Meeting Date – Kim

Announcements – Kim

Adjournment – Kim

  

2. 2011 Arc MN SW Nominating Report 

 

 

2011 Arc SW Board Nominations

1.     President (1 yr term)                  Carol Reedstrom, Mankato (Blue Earth)

2.     Vice Pres. (1 yr term)                 Colleen Campbell, LeCenter (LeSueur)

3.     Secretary (1 yr term)                 (open)

4.     Treasurer (1 yr term)                 Julie Pederson, Lakeville (Jackson)

5.     Past Pres. (1 yr term)                 Kim Maag, Marshall (Lyon)

6.     Director (3 yr term)                    Karla Ebert, Fairmont (Martin)

7.     Director (3 yr term)                    Nate Clark, Mankato (Blue Earth)

8.     Director (3 yr term)                    Mike Runholt, Marshall (Lyon)

9.     Director (3 yr term)                    Bridget Campbell, Mankato (Blue Earth)

10.  Director (3 yr term)                    Kerstin Cooley, Windom (Cottonwood

11.  Director (2 yr term)                    Anne Koop, New Ulm (Brown)

12.  Director (2 yr term)                    (?) John Lay, Mankato (Blue Earth)

13.  Director (2 yr term)                    Linda Wilson, Eagle Lake (Blue Earth)

14.  Director (2 yr term)                    (open)

15.  Director (1 yr term)                    Arlene Phillips, Lafayette (Brown)

16.  Director (1 yr term)                    (?) Iris Davis, Lewisville (Watonwan)

17.  Director (1 yr term)                    (open)

18.  Director (1 yr term)                    (open)

  

·         Current By-Laws state a minimum of 10 board positions and a maximum of 13 board positions.

·         People may serve no more than 2 consecutive terms for each position; when a term is up and that person would have to go off the board for 1 year or run for an officer position.

·         All positions become effective at the close of the annual meeting in which the election occurred.

 

v  Food for thought…

Ø  What do people think about changing the by-laws and decrease the number of board positions to a minimum of 9 and a maximum of 12? It could look like this: three 3 year terms, two 2 year terms, and two 1 year terms.

§  Rational for this change by Carol & Dave Reedstrom:

·         It’s becoming increasingly difficult to fill the minimum of 10 board positions…much less the maximum of 13.

·         Poor attendance makes it difficult to have a quorum at regularly scheduled board meetings.

·         Even if we were at full board capacity of 18 people, including officers, trying to conduct businesses with a group this large can be cumbersome and an ineffective way to conduct business.

Ø  Having the By-Laws state that board/officers positions could be filled with a maximum of five (5) self advocates.

§  Rational for this change by Carol & Dave Reedstrom:

·         Transportation is a major concern to assist self advocates in attending meetings.

·         If we have more self advocates than parents, professionals, or concerned citizens on the board, a self advocate’s knowledge and participation may be restricted due to not enough other board members available to mentor them at board meetings…which could also hamper and/or lengthen time spent at board meetings.  

 3. 2010 Arc MN SW Annual Meeting Minutes

The Arc of Minnesota Arc Southwest Annual Meeting Minutes
Saturday, October 23rd, 2010 @ 1:00 PM
The Guardian Inn, Windom MN
 
*** Executive Board Met before Annual Meeting for closed session. Those minutes were sent to Executive Members already.
Arc Southwest Annual Minutes
Staff Present:
Jeff Zibley - Executive Director Arc Southwest
LeeAnn Erickson - Arc Southwest Program Director
Wilbur Frink - Community Organizer
Claudia Johnson - Support Specialist & Family Services
Julie Wratz - Regional Coordinator
Val Nuy - Regional Coordinator (unable to attend due to prior engagement
 
Arc Southwest Board:
Kim Maag- President
Carol Reedstrom - Vice-President
Colleen Campbell - Secretary
Linda Wilson - Treasurer
 
Board of Directors Present: Bridget Campbell, Iris Davis, Anne Koop, Arlene Phillips, and Julie Pederson
 
Board of Directors Not Present: Bill Barke (Honorary Board Member), Trish Barnes, Nate Clark, Kerstin Cooley, Karla Ebert, Terry Morrison, Mike Runholt, Tim Schroeder (Immediate Past President)
 
Meeting Attendee's: Pat Willett, Becky Wiens, Ross Wiens, Bill Ross, Heide Hansen, and Donald Harvey. Dennis Warnke, Nina Schaefer, John Scarset, Ted Erickson, Jim Erickson, Belle Hagemeyer, Jeannie Aakre, Heather Johnson, Vicki Reedstrom, Krista Keck.
 
President Kim Maag calls the meeting to order. Kim introduces Jeff Zibley, our new Executive Director. Introductions were done throughout the room. Iris Davis told us how she has been involved with Arc for 60 years. President Kim asked for a motion to approve agenda. Arlene Phillips makes motion to approve agenda. Bridget Campbell seconds motion. Motion carried.
 
Reports: President Kim gave verbal report which touched on the efforts of the Executive Committee in the areas of Strategic Planning, Search for Executive Director, and Nominating Committee.
 
Secretary Report: Colleen touched on the Minutes of the Annual Meeting of 2009. along with the Report on the Thrift Stores in Tracy and Worthington as the board liaison.
 
Treasurer Report: Linda Wilson and LeeAnn Erickson gave overview where we are at financially. Jeff has been getting himself acquainted with where we are financially. President Kim called for a motion to approve Treasurer's report. Bridget Campbell made motion to approve Treasurer's report. Iris Davis seconded the motion to approve the treasurer's report. Motion carried.
 
Program Director Report: LeeAnn Erickson submitted written report and copies were handed out. Staff hours are limited at this time, staff and board members have been asked to watch expenses. Pat Mellenthin from Arc MN stepped in June, July, and August as a consultant to help with StrategicPlan, search for new director. Jeff Zibley was hired in October 2010. Arc Southwest received a second year of funding for Arc MN Housing Access Grant. At this time, we have moved 10 people and 8-10 people wanting to move. Have 8 seminars lined up to deal with Guardianship, Master-Pool Trust, and Private Trusts
 
SAM SW Community Organizer Report: Wilbur Neushwander-Frink submitted written report celebrating the State Apology for individuals who lived in the institutions in Minnesota. This has been an on going effort for 16 years SAM Regional Meeting held in St. Peter, MN. There were at least 1000 graves still to be replaced at St. Peter Resurrection Cemetery. Human Rights Training in December. Attended National Self-Advocacy in Kansas City. The two theatre groups in Mankato and New Ulm are working on plays. Wilbur has provided training to Provider's Grassroots Groups. Numerous trainings held throughout the region on voting process for upcoming election. Two Different Drummer Dance Clubs in Mankato and New Ulm are doing well. Bowl-a-thon this spring at the WOW Zone in Mankato was very successful. SAM has experienced a 6% decrease in funding.
 
Support Specialist & Family Services Report: Claudia Johnson submitted written report for Blue Earth, Nicollet, Brown, Waseca, LeSueur Counties. Claudia has been working on Housing Access Process. Claudia states that affordable housing in Mankato is difficult as rent is high and Section 8 Housing in closed. Claudia checks want ads and so forth. Claudia also provides advocacy and support to individuals and their families with developmental disabilities. She helps folks navigate the system which can be a pretty scary journey. November 16th is Family Fun Day at the WOW Zone in Mankato. Great opportunities for families to do something fun.
 
Regional Coordinator Report: Julie Wratz submitted written report for Rock, Nobles, Murray, and Pipestone Counties. Rock County People First meets the first Monday of the month at Pizza Ranch in Luverne. They are working on self-advocacy issue, Day at the Capitol, rose sale. Nobles County People First meet the last Monday of the month at Pizza Ranch in Worthington. They held fundraiser and experienced success with this event. They have had guest speakers, looking at local transportation issues. Luverne experiences high interest in guardianship and trusts.
 
Regional Coordinator Report: Val Nuy - no report from Lincoln, Lyon, and Yellow Medicine Counties.
 
Motion called for approval of December 2009 Annual Meeting Minutes. Bridget Campbell made motion to approve Minutes of 2009 Annual Meeting. Motion was seconded by Anne Koop. Motion carried to approve Minutes of 2009 Annual Meeting.
 
Anne Koop brings to the attention of Colleen Campbell Board Secretary -misspelling of Anne's first name, and also Anne has been having trouble receiving board packet.
Otto Bremer Grant Opportunity: $6,000 matching grant. This opportunity was sent out to the members, staff, and board members. You are able to find the website and make a donation to The Arc of Minnesota Arc Southwest. Funds pledged would be matched by Otto Bremer. This opportunity would be from September 28th to October 5th, 2010. $15,000.00 was raised. Housing grant estimated to bring in $8,000.00 end of January.
 
November 16th, 2010 is the day designated as MN Give to the Max Day.
 
Decision to officially close the Worthington Thrift Store. We have been losing money from the onset. We expect to close it the weekend of Thanksgiving. Jeff will be making contact with agency to have pickup on clothing items.
 
Went over the Strategic Goals Plan. President Kim asked for motion to approve Strategic Plan. Arlene Phillips made motion to accept Strategic Goals Plan. Bridget Campbell seconded the motion to accept Strategic Goals Plans. Motion carried.
 
Interim Staffing Plan: I may not be correct- Arlene Phillips made motion to accept interim staffing plan.  didn't get who seconded the motion.
 
Carol Reedstrom took us through the Proposed Changes to the Bylaws. All attendee's received copies of the current By-Laws. Carol walked through the changes. I will list where the changes are located.
 
By-Law Changes:
1. page 1 - add Inc. at the end of Arc Southwest (heading)
 
2. Article 1 section 1 add Inc. after Arc Southwest
 
3. Article 111. Membership Section 1 under#2 add or Platinum memberships
 
4. Section 2 under Privileges of Membership under A and Platinum memberships
 
5. Article Vl. Dues and Fees, Section 1 Membership Dues and Platinum
 
6. Article Vll. Voting Body
 
Section 2 Staff Any person who is a paid employee of The Arc SW may be a voting member of The Arc SW as long as they are members in good standing.
 
7. Article XXXVll. INDEMIFACTION Under Adopted: Inc. 23
***All changes typed in red. This concludes changes to By-Laws
 
President Kim calls for motion to accept By-Law changes. Carol Reedstrom makes motion to accept By-Law changes. Arlene Phillips seconds motion to accept changes to By-Laws. Motion carried.
 
Powers and Duties of the Board of Directors of The Arc of Minnesota Arc Southwest. This was handed out to meeting attendees. President Kim called for a motion to accept Powers and Duties of the Board of Directors of The Arc of Minnesota Arc Southwest. Colleen Campbell made motion to accept the Powers and Duties of the Board of Directors of The Arc of Minnesota Arc Southwest. Bridget Campbell seconded the motion to accept the Powers and Duties of the Board of Directors of The Arc of Minnesota Arc Southwest. Motion carried.
 
The Arc of Minnesota Arc Southwest Annual Meeting Date set for Saturday, September 17th, 2011. Details to be announced at a later date. Meeting notice of regular board meeting to be sent out 10 days before meeting.
 
Next Meeting:
Saturday, January 8th, 2011 @ Guardian INN -Windom
Executive Board Meeting @ 10 am
Regular Board Meeting @ 11 am.
 
Motion to adjourn made by Bridget Campbell. Motion seconded by Julie Wratz
 
Respectfully Submitted,
Colleen Campbell
The Arc of Minnesota Arc Southwest Board Secretary

4. Transition Plan for New Executive Director

Transition Plan
Financial
·         Store Inventory - July
·         990 – Mid August
·         Financial Audit – Before Year End
·         Possible Grant Applications – Due Dates
o   Ameriprise -  Sept. 1
o   Alliant Energy -  Sept. 15
o   Hickory Tec - Dec. 1
o   Mardag Foundation - Dec. 31
o   US Bank  - Feb. 1, 2012
o   Beim Foundation - Jan 12, 2012
·         Grant Reports Due
o   Hickory Tech - Sept. 1
o   Beim Foundation - Dec. 1
o   Otto Bremer - April 15, 2012
o   Luverne Area Foundation - Feb. 15, 2012
o   United Way Reports - generally 12/31
·         Bowl-a-Thon
o   August 27 in Mankato
o   $9 for two games; $3-4 meal which may be offset by sponsors
o   $6,000 raised in 2010
o   Second Bowl-a-Thon? November?
·         SAM Grant
o   $12,000 in August
·         Give MN
o   November
o   Attempt to set up “matching funds”
·         Membership Drive: October-December
·         Recognition Dinner
o   Possible model for annual event?
o   Recognize volunteers; combine with other key events? (bowl-a-thon, transition/employment day)
·         2012 Rose Sale
o   Discuss/Plan at October Board meeting
Housing
·         On target to make up hours; too many?
·         Staff hours “creep”; budget for 100 hours/pay period versus actual of 119 hours
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